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MINUTES of the Twentieth President Ronald W. Satz formally opened the meeting 9 A.M. August 11, 1995 MEMBERS PRESENT : REPORTS: Secretary‘s READING of the MINUTES of last year’s meeting in Scottsdale, Az., at the Courtyard Marriot Hotel on July 9, 1994. Moved, seconded, and approved as amended below to show terms of Trustees: Blackburn, Halprin, Kirk, Navaro, and Schmidt term ending in‘95. Meyer, Nehru, Porter, Sammer, and Simms term ending in ’96. Denslow, Huck, Mitchel, Satz, and Sterns term ending in ’97. TREASURER'S REPORT read by Ron Blackburn: not quantifiable at this time, but approximately $4000 balance. Official report should be sent by Executive Director to all Board members in lieu of report read at th i s meeting. Payments to Dorothy Larson requires officaial action; Meyer moved and Sterns seconded that contractual obligation be kept regarding dollar amount to be sent to Dorothy Larson for book sales, etc.. R. Huck to be notified regarding these decisions. [Motion made later regarding this and other matters] Frank Meyer brought to our attention that Dorothy Larson needs a list of membership by which to contact various members. Moved and seconded, approved as requested. EDITOR'S REPORT by Frank Meyer: Report for 1994: due to changes that we have made it has become possible to have further economies in paying for copying and circulation of Reciprocity. In 1994 two issues of Reciprocity and two issues of ISUS News were sent out, cost came to between 800 and 1000 dollars, but included in that are all additional expenses incurred with these publications. Costs during '95 are under $500. Membership is about 120. 30 copies presently going to R. Huck, 50 copies presently mailed back to Editor for information fillers. P.O. requires a minimum of 200 copies for bulk rate mailing. Motion by P. Porter that two copies of each mailing be sent to each director, amended to not exhaust supply while sending larger balance of each printing to Executive Director, current copy of Reciprocity (but not ISUS News) to be included with all book orders as long as they are available. Seconded; discussion; motion carried unanimously.Motion by P. Porter that all mailings of Reciprocity and ISUS News be the same to members and non-members due to the small number of non-member subscribers on the mailing list at this time. Seconded by F. Meyer, amended by R.Satz to include the stipulation that discussions of topics not relavant to ISUS not be included in thff ISUS News publication, also seconded by F. Meyer. Motion carried unanimously. Voting members present: Direct proxies being voted: Board Members and terms of office listed in amendment of previous meeting minutes. Blackburn, Halprin, Kirk, Navarro, and Schmidt have term ending with this meeting. James Schmidt requested to not be reconsidered for Board membership. Porter renominated Blackburn, Halprin, Kirk, and Navarro to serve on the Board for another term. Approved unanimously. By-Laws indicate a maximum number of Board members, but does not require a minimum number. Motion made by Porter to leave Schmidt‘s position on the Board unfilled at this time, position to carry the balance of the aterm when filled. Seconded by Sterns, motion carried unanimously. ELECTION OF OFFICERS : L. Denslow renominated for Secretary, seconded, and unanimous
ballot cast. Duties of the Secretary include recording and preserving
the minutes of the annual meeting of the membership, meetings of the Board
of Trustees, and meetings of the Executive Council, and report all minutes
as requested by the presiding officer at such meetings; to conduct normal
business membership correspondence as related to the preservation and
growth of the organization; to conduct special correspondence as requested
by the Board of Trustees; to maintain accurate listing of members by classification;
and serve as a voting member of the Board of Trustees. OLD BUSINESS : Discussion of matters related to electronic transmission
of current and past publications by Editor to other board members. Most
previously published information is on disk, requested that they also
be included as part of the Mot i on made by H . Sterarns to request that
D. Meyer, Associate Editor, transmit by E-mail Reciprocity files to H.
Sterns for possible uploading to internet. Seconded by Blackburn. After
discussion motion carried unanimously. NEW BUSINESS: Discussion regarding Post Script file transmission of information
leading to motion by Sterns that ISUS look into creating and placing R.S.
information on the internet in hypertext markup language. Seconded by
F. Meyer. Hoyt Sterns then accepted responsibility to so do. Amendment
by P. Porter, accepted as friendly, to investigate costs, etc., rather
than just do it; reporting results to appropriate board members. Motion
authorizes Hoyt Sterns to investigate formation of document and determination
of the cost of actually putting it into this format and submit the details
to the Secretary for dissemination and vote by mail ballot procedure. ELECTIONS (condensed due to attendance and time constraints): Proxies assigned to various members present and to others
who assigned their proxies to one of those present. Indirect assignment
was accepted for purposes of obtaining quorum but not for number of votes
cast by member actually present. Quorum was obtained by direct assignment
of proxy for this meeting of the Board of Trustees without use of indirect
assignment of proxy. Discussion of where to hold the annual meeting in‘96.
Possibilities ranged from Florida to somewhere in the west. Moved and
seconded that President Stearns explore the possibilities of having the
‘96 convention in Las Vegas, NV. setting appropriate meeting time
and place. Carried unanimously. RECAPITULATION : Officers for ‘95 - ‘ 96 . |